technology

update your backup

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woman holding a hard driveincludes specific solutions for firms of every size.

by roman h. kepczyk
quantum of paperless

your firm’s safety net in the event of any disaster is your data backup. it better be consistently performed and securely stored offsite.

more on tech spending: right to the root, or why scanners rule | size matters: in desktop monitors

typically, firms have a problem when the process they relied on to make the backups didn’t work or the tapes weren’t complete because all their data no longer fits onto one tape. this is becoming a common problem as more data and more applications add significantly more volume, making the backup application require more storage and a longer running time to complete.
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server vs. cloud

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a virtual machine moves from one cloud server rack to anothermaybe you should reconsider that scheduled server replacement.

by roman h. kepczyk
quantum of paperless

in most firms, the traditional core computers used for operating all applications are internal file servers.

more on tech spending: right to the root, or why scanners rule | size matters: in desktop monitors

down time for a day or two is a disaster. if an “out of service” stoppage stretches to a week or more, your partner income will suffer measurably. simply put, mission-critical servers utilized for tax, audit, time and billing, and email have, at most, an effective five-year life. after this time equipment becomes significantly more difficult to maintain, whether you have a warranty or not.
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desktops vs. laptops

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businesswoman with both desktop and laptop computers, sitting on pilates ballplus a note about tablets.

by roman h. kepczyk
quantum of paperless

getting the right mix of mobility is critical for firms today. the accounting professional’s rule of thumb is that everyone who works out of the office one day per week or more and needs to be self-contained should have a laptop as their only machine.

more on tech spending: right to the root, or why scanners rule | size matters: in desktop monitors

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the obvious exception to this is for tax or administrative personnel who would never work from remote client sites, but have a computer at home that they can use to connect to the firm via a secure remote access solution. the string of natural disasters over the past two decades and the transition to more cloud-based applications has led to some firms making the decision that all professional staff will utilize a laptop as their only workstation.
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firms in the cloud fly higher

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businessman relaxing in clouds in skyit allows you to focus on more important aspects.

…and then, in dreaming,
the clouds methought would open and show riches
ready to drop upon me…

– william shakespeare, the tempest

by 卡塔尔世界杯常规比赛时间

ah, the cloud…whatever it is, wherever it is…apparently those fluffy isles in the foggy blue yonder are where small businesses, including accounting firms, can make a little more moolah.

more on the cloud: private clouds on the rise | the cloud isn’t risky. you are. | report: cloud users earn more than naysayers | 10 radical steps into the cloud | radical tenet #1: embrace the cloud | cloud computing can cost less | tech survey: email moves to the cloud | moving to the cloud? do these 6 things first

small american companies, defined as those with fewer than 50 employees, lead the world in usage of the cloud. for the first time, more than half – 51 percent – employ at least one software package that functions offsite, and another 29 percent use three or more cloud-based programs. that’s more than in france, germany and belgium. the only country coming close is the u.k., where 47 percent of surveyed companies are involved in cloud-based technology.
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right to the root, or why scanners rule

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computer keyboard with finger pressing "go paperless" buttoncapture source documents as efficiently as possible.

by roman h. kepczyk
quantum of paperless 

one of the keys to optimizing production processes is capturing information at its “root” source. this means when data enters your firm, regardless of the format (mail, fax, email or on a flash drive).

more on tech spending for pro members: size matters: in desktop monitors |  

ideally, documents would be provided to the firm in a digital format such as secured email or preferably through a web portal, but the reality today is that a significant portion of accounting firm source documents arrive from clients in a traditional paper format. your firm will need to develop processes to efficiently scan, name and store these documents.
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