here’s what you’re looking for: roman h. kepczyk

bottom line? you’ll be more productive.

by roman h. kepczyk
quantum of paperless

every firm has concerns about their systems being hacked or getting attacked by a virus or malware. the vast majority of issues can be effectively negated with one simple process: keep your software updated.

more on tech spending: blame accounting vendors: accountants stuck with outdated versions of microsoft office | ready or not, here comes windows 10 | back up and check your backup | cloud computing can cost less | laptop-only workers more common | scanners allow data capture at the source | in pc monitors, more is better

for workstations, your antivirus software should regularly look for updates and automatically install them. microsoft windows has an update feature that can be set to automatic for security upgrades. turn them on and schedule them to run automatically, either overnight or on weekends. read more →

many still using office 2010 even as microsoft plans launch of new 2016 version.

by roman h. kepczyk
quantum of paperless

to be effective in business today, every member of your firm must optimally utilize the microsoft office suite at an intermediate to advanced level for outlook, excel, and word. today’s standard is office 2013, but many firms use office 2010 because some accounting vendors still do not support office 2013 within all of their applications.

more on tech spending: ready or not, here comes windows 10 | back up and check your backup | cloud computing can cost less | laptop-only workers more common | scanners allow data capture at the source | in pc monitors, more is better

this is a good time for firms to review their listing of accounting applications to determine if they can transition to office 2013 and the cost to do so. keep in mind office 2016 will likely be released later this year and supported by the accounting vendors by the end of 2016. read more →

are you ready for the windows 7 to 8.1 transition? does 10 make you queasy?

by roman h. kepczyk
quantum of paperless

okay, we all know that the windows operating system is preferred to run computers by the primary vendors to the accounting profession. all decisions about operating systems have to be done carefully because they impact software and hardware decisions for at least thee to five years.

more on tech spending: back up and check your backup | cloud computing can cost less | laptop-only workers more common | scanners allow data capture at the source | in pc monitors, more is better

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don’t forget about encryption. you did, didn’t you?

by roman h. kepczyk
quantum of paperless 

your firm’s safety net in the event of any disaster is your data backup. it had better be consistently performed and securely stored offsite.

typically, firms have a problem when the process they relied on to make the backups didn’t work, or the tapes weren’t complete because all the data no longer fits onto one tape. this is becoming a common problem as more data, and more applications add significantly more volume, making the backup application require more storage and a longer running time to complete.

more on tech spending: cloud computing can cost less | laptop-only workers more common | scanners allow data capture at the source | in pc monitors, more is better

when backups are run during normal business hours, it can slow down the entire network, impacting everyone’s performance. make a note that the tape drive you have today will be the last one you will ever own.

according to the aaa 2015 survey, 67 percent of firms back up all their data to the internet with 56 percent doing so on a daily basis.

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