here’s what you’re looking for: roman h. kepczyk

use a tool that will force adherence to standards.

by roman h. kepczyk
quantum of paperless

the network drive in most firms is not very well organized and requires the most cleanup. this happens because it is usually managed with microsoft windows explorer, which allows almost anyone to create or access a file anywhere on the drive.

more on tech spending: smart firms don’t happen by accident | unified messaging offers benefits | remote access: giving workers what they want | why use windows 10? | right to the root, or why scanners rule

unfortunately, there is seldom a firm standard that is adhered to, allowing users to create files with any naming convention they want and store it anywhere they please. the result can be files that are hard to find and slow to search across the network.
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intranets help to collect and share everyone’s experience and knowledge.

by roman h. kepczyk
quantum of paperless

firm knowledge and information is usually stored in one of four “buckets.”

more on tech spending: unified messaging offers benefits | which wireless depends on location | bandwidth: how much? | are you ready for office 365? | desktops vs. laptops

the most obvious is within the accounting applications themselves where tax, audit and accounting programs store client files in a format that can only be accessed with that program. files are usually indexed and accessed in designated directories so there is not much the firm can do about moving these files.
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collaboration suites are on the rise.

by roman h. kepczyk
quantum of paperless

firms should strive to capture all data in a digital format at its “root” source. this goes for services such as the firm’s fax and voicemail systems as well.

more on tech spending: which wireless depends on location | bandwidth: how much? | are you ready for office 365? | why use windows 10? | update your backup | server vs. cloud | desktops vs. laptops | right to the root, or why scanners rule | size matters: in desktop monitors

traditional inbound faxes are usually printed from a fax machine and then hand delivered to the recipient’s desk. in some cases, this image is actually rescanned and emailed to the recipient.
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hotspots trump integrated laptop access.

by roman h. kepczyk
quantum of paperless

one of the revolutions in remote connectivity is happening within your cell phone, as digital cellular providers have beefed up and expanded their networks to provide reliable internet access to remote devices.

more on tech spending: bandwidth: how much? | remote access: giving workers what they want | stay on top of software updates | are you ready for office 365? | why use windows 10? | update your backup | server vs. cloud | desktops vs. laptops | right to the root, or why scanners rule | size matters: in desktop monitors

today, the vast majority of the us and canada has access to the internet through the 4g digital cellular network at speeds of 1mpbs or more, which is adequate for remote access to most applications, particularly those hosted by cloud providers.
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calculate, then double up. seriously.

by roman h. kepczyk
quantum of paperless

the internet has undoubtedly had a profound impact on firm communications. it has become the primary driver toward the next generation of accounting applications that run entirely on the web through “cloud” computing.

more on tech spending: remote access: giving workers what they want | stay on top of software updates | are you ready for office 365? | why use windows 10? | update your backup | server vs. cloud | desktops vs. laptops | right to the root, or why scanners rule | size matters: in desktop monitors

before we get ahead of ourselves discussing cloud opportunities, we have to assess how the internet is used within your firm today. most likely the internet is:

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